Certain preparatory actions must be completed before the submission can be drafted and will require long-term planning (not necessarily a large amount of work-time) to ensure the process runs smoothly.
A Communication Plan is an overarching strategic approach identifying key audiences, key messages by audience, and channels and actions detailing how you will implement the plan.
A Stakeholder Engagement Strategy is a process to identify the relevant stakeholders and organisations you should be engaging with, with the objective of communicating organisational messages and building relationships to support your UPR parallel reporting process.
A Central Database provides a platform for members of staff to provide updates on ongoing policy issues, including domestic and international developments, and can act as an information management tool. It can also be used to provide material for reports to UN Committees and other bodies in relation to ongoing developments.
It is important to follow-up on your work in the months and years after the UN HRC Plenary Session Report. Effective follow-up can ensure that the recommendations are realised and human rights protections are increased.
Look at how the State under Review is addressing the recommendations
Measuring your impact with concrete outcomes can be a difficult task. However, there are a number of approaches you can take:
The oral intervention from the A-Status NHRI takes place immediately after the intervention of the State under Review and before interventions from the UN member States and CSOs.
It is possible to book rooms at the UN Palais des Nations for media events following the UN HRC Plenary Session Report
This can be useful if you want to highlight the UN HRC Plenary Session Report or specific recommendations to an international audience in Geneva
Only NHRIs with A-Status may speak at the upcoming UN HRC Plenary Session
If you do not have A-Status then there is no great value in attending the upcoming UN HRC Plenary Session in person in Geneva
This oral statement is for presentation during the adoption of the UPR Outcome Report at the UN HRC Plenary Session (if you are an NHRI with A-Status).
In general, prior to the adoption of the report of the UPR Working Group at the UN HRC, the State under Review will publically state which recommendations will be accepted and which will be noted. This information will be included in the report and/or in the Addendum to the report, available on the UN OHCHR webpage. Sometimes this information is made public only few days before the adoption of the report at the Council. NHRIs can contact their respective Governments to have this information beforehand.
Liaise with CSOs who will speak and discuss what you will each cover in your two minutes and decide whether you all want to highlight the same points for emphasis, or highlight different points to capture as much as possible
The oral statement should be a maximum of two minutes in length
Decide how you will deliver your oral statement and inform the GANHRI Geneva Representatives
You can deliver your oral statement:
Through the GANHRI Geneva Representative reading a statement on your behalf
Through a pre-recorded video
This video should be uploaded online, be a maximum of two minutes, and meet very specific technical requirements to be accepted
UN Working Group Session
This is a prepatory stage where you can utilise your full parallel to inform States of your key human rights issues and lay the groundwork for the upcoming UPR Working Group
This will include states which:
A good time to approach States is about 3 months before the UPR Working Group review for your State
This is an event which brings together NHRIs, CSOs, and Permanent Missions to the UN to discuss the human rights situation in States one month in advance of the working group in Geneva
The full parallel report is the key document you will produce to inform the UPR process
Individual written submissions must not exceed 2815 words (additional documentation can be annexed for reference). Joint submissions must not exceed 5630 words. The cover page, endnotes and annexes will not be counted within the word/page limits of contributions. Most NHRIs produce an individual written submission
Prioritise issues and keep the parallel report succinct and to the point
Fill in the matrices of recommendations specific to your state and attach this as an annex to your report
This is available in a list of documents by selecting your state here - www.ohchr.org/EN/HRBodies/UPR/Pages/Documentation.aspx
Track the impact of your parallel report moving forwards
Provide the person producing the UN OHCHR single report with information on the most pertinent recommendations and observations from other treaty body mechanisms and special rapporteur reports – their report is only 10 pages, so they too will have to prioritise issues – you can provide support to help them do this
A Media Statement is a written or recorded communication directed at a specific audience (e.g. the media) for the purpose of announcing something newsworthy. It can be disseminated in many ways including on your website, via email, and via social media channels (e.g. Twitter and Facebook).